• Executive Assistant and Office Manager

Industry IT
Location Hyderabad
Experience Range 4 - 8 Years
Qualification Any Graduation
Open

Functional ITES / BPO / KPO / Customer Service / Operations
Job Description
About Us
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About Company
For over 25 years our client have been offering their customers disruptive, market leading technology solutions and IT managed services that reduce cost and improve productivity and increase business efficiency. Our client is able react fast to their customer’s needs, providing a full stable of cradle to the grave multi-vendor services that address the pain points of deploying managing, supporting and decommissioning modern hybrid IT environments. Our client pride ourselves on providing c
Roles and Responsibility
  • Completes a broad variety of administrative tasks for the Director and executive team including:
  • Managing several active calendars of appointments
  • Composing and preparing correspondence that is sometimes confidential.
  • Arranging complex and detailed travel plans/itineraries/agendas, and compiling documents for travel-related meetings.
  • Managing calendars, providing real-time support for scheduling meetings.
  • Provide a bridge for smooth communication between the executive team and external contacts.
  • Supporting visitors by acting as point of contact for external phone calls, and emails as needed.
  • Answer phone and relay messages when needed.
  • Documenting expense claims and other basic reports. 
  • Office Management activities for Hyderabad including:
  • Greet guests in a professional manner.
  • Liaising with and managing landlords and third-party service providers as required.
  • Ensuring the best possible physical working environment and facilities for employees.
  • Arranging and managing company social events for India based employees. 
  • Support the induction of new employees as needed. 
  • Any other administrative support to ensure efficient operations for Director of Managed Services. 
  • Must be available for after-hour support. 

Responsibilities:
  • Personal Qualities and Attributes
  • Very well-organized and detail oriented.
  • Ability to stay calm under deadlines and see projects through to completion. 
  • Adaptable with an ability to multi-task and prioritise competing demands.
  • Proactive self-starter that handles matters expeditiously, following up wherever required. 
  • Great interpersonal skills with the ability to build good working relationships with co-workers and external partners, both locally and remotely.
  • Confident, with an ability the ability to tactfully challenge and manage up where required to drive improvements. 
  • Highly resourceful team player with the ability to also be effective independently.
  • Problem solver with strong decision-making capabilities.
  • Forward thinker who actively seeks opportunities and proposes solutions.

Qualifications:
Qualifications and Experience
  • Expert level of written and verbal communication skills.
  • Bachelor's degree or equivalent experience.
  • Proficient in Microsoft Office suite.
  • 4 - 8 years of post-qualification work experience.
  • Proven experience of handling confidential information with discretion.
  • Proven experience in managing multiple priorities, administrative coordination, and logistics.
  • Proven experience of building excellent working relationships with colleagues, external contacts, and senior management.

Recruiter Name Divya
Recruiter Email Id divya.r@multirecruit.com
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